7 Things Tax Preparers Wish We Would Do

7 Things Tax Preparers Wish We Would Do
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By Geoff Williams

Between now and April 15, as you start preparing your taxes, the best thing you can do for your wallet is think about how you can make life easier for your tax preparer.

Another way to put it: You can present your preparer with a pile of unorganized receipts and get through the process painfully, or you can do some preparation and make everyone happy. Here are some thoughts, suggestions and requests from tax preparers on what they wish taxpayers would do when putting together their tax paperwork. It’s also good advice to follow if you’re doing your own taxes.

Be a model client. Most people who are disorganized with their taxes likely don’t know how to be organized, or at least lack a strategy. So follow the advice of Denise Mummert, a certified public accountant with Windham Brannon in Atlanta.

She suggests creating a file for each year’s tax return data. If you aren’t doing that already, start one for the 2014 taxes you will be filing in 2015.

“This could be a plastic-sectioned accordion file or something as simple as a manila folder,” she says. “Set up a tax return data file at the beginning of the year and put information in it throughout the year as events occur.”

Mummert says receipts for items you plan to deduct should go in this file, and certainly information on bonuses or stocks, receipts for property tax payments and transaction receipts for sales of stocks and bonds.

Then, before you meet with your tax preparer, Mummert advises grouping similar items together, and if you have a lot of receipts, add them up and write the totals in the file.

Don’t give your tax preparer a shoebox of receipts. Yes, it’s tempting, but G. Scott Haislet, a certified public accountant and attorney based in Lafayette, Calif., who specializes in tax law, can’t be the only tax preparer who simply won’t look at them. Haislet says his firm has a policy of rejecting shoeboxes. “It’s inefficient and involves mind-reading,” he says.

Going through the shoebox and adding up the numbers is your job, unless you talk it over with your preparer beforehand and he or she agrees to accept it.

But if you do give a tax preparer a pile of papers, realize that in most, if not all cases, you’ll be charged more for the additional time required to dig through it. Those extra hours will add up: According to an annual National Society of Accountants survey, taxpayers who hire a professional this year should expect to pay an average of $261 for an itemized Form 1040 with Schedule A and a state tax return. If you plan to file a nonitemized return, the average cost for a professional to prepare a Form 1040 and state return is $152.

Matthew Levin, also a CPA with Windham Brannon, good-naturedly recalls a client who “was in the habit of bringing his information to us each year in a paper grocery bag.” He was rarely late to his meetings, but on one occasion, he was. Levin says the client told him: “I was in a rush to leave our house, and I mistakenly grabbed the wrong paper sack for our meeting. Halfway to your office, I realized that I had taken the trash bag with me. So I had to turn around and drive home to pick up the correct tax receipts paper sack.”

Don’t be that person.

Give all of your paperwork to your tax preparer at one time. Doling it out piecemeal is a no-no. But if you have everything except one or two pieces of information and feel you need to get everything to your tax preparer now, write a note, tax preparers suggest, and let whomever is doing your taxes know what’s missing. Otherwise, your preparer will waste time looking for it, and that will likely result in a higher fee for you and a headache for your preparer.

Talk to your tax preparer throughout the year. “When clients show up in March with a ‘Here, this is what I did last year,’ situation, I can’t help them. So consult, consult, consult,” advises Juana Maria Gonzalez, a tax preparer in Miami Lakes, Fla., who is an enrolled agent with the Internal Revenue Service. (In a nutshell, she is licensed by the federal government and can represent people in tax audits.)

“In taxes, there are things we can help with that do affect you, sometimes quite vastly. Timing is crucial,” says Gonzalez, who also owns her own tax company, Accu-Tax.

Gonzalez says you should definitely check in with your tax professional before you get married, divorced and certainly before you buy, sell or rent property.

Levin seconds that. “Years ago, mortgage financing of a home was one of the simplest transactions to structure tax-wise — interest expense on mortgage indebtedness was almost always fully deductible,” he says.

But over the past three decades, tax legislation has complicated matters, Levin says. The amount of mortgage debt, the timing of when the debt was placed on the home and numerous other factors “can limit, or eliminate, the deductibility of the interest expense,” he says. “These rules are known as tax traps for the unwary, and few mortgage loan brokers are aware of these traps.”

Talk to your tax preparer before signing contracts. This advice comes from Mel Cohen, a certified financial planner who has been preparing taxes for more than 35 years and is based in Pleasantville, Tenn. Cohen remembers one client saying, “I just signed an agreement for sale for a new property. Can you look it over?”

Cohen’s response: “No point in me looking it over since you already signed it.”

If there’s a potential problem with the IRS, tell your tax preparer immediately. Maybe it isn’t surprising that a disorganized person who has fallen into a problem with the IRS won’t necessarily try to fix the problem quickly. Still, you can see the problem when Cohen recounts how a client once told him, “I received a notice from the IRS, and I have 30 days to answer it.”

Cohen asked his client when the letter came. The client’s reply? “About three months ago.”

Get your paperwork to your tax preparer early. February is fantastic, tax preparers say. March, especially the first half, is fine. But as Haislet says, if you give your material to your tax preparer on April 1, don’t be upset if you end up having to file an extension.

In other words, your tax preparer is a mere mortal who happens to be pretty good with numbers. If it’s April 14, and you’re heading into your preparer’s office with a bag of receipts in tow, you don’t need a tax preparer. You need a magician or a time machine.

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  • Nearly one in four people say they don’t have money to contribute to retirement after all the bills are paid. It might feel that way sometimes, but if we can find the $50 to go out to dinner every Tuesday night, we can find $200 a month to put in a retirement account. Make this happen, even if you have to do it one dollar at a time over the course of the month.

    And if you think putting away $50 a week won’t make a difference, consider this: Contribute just $200 a month for thirty years, and if your money grows on average 8% a year, your total contributions of $72,000 will grow to almost $300,000 if put away for 30 years. When you think about it that way, skipping that regular Tuesday dinner doesn’t seem so bad, does it?

    Excuse 1: I can’t afford it.

  • This is one of the most seductive retirement lies. For a good long while, it is true that retirement is a ways off. (Even if you’re 55, it’s still at least ten years away.) But the longer you put off saving for retirement, the less interest you’ll earn and the more difficult it will be for you to save.

    An example: Alex and Jordan both put just over $90,000 in their retirement accounts over the years, but Alex began saving ($2,000 per year) at age 22, while Jordan began saving (about $3,500 per year) 20 years later at age 42. Even though they both put in the same total amount, Alex will have over twice as much money at retirement as Jordan will when they reach age sixty-seven (assumes a 6% annual rate of return). That’s because her money had more time to grow, so it was able to make more off of itself than Jordan’s.*

    Seriously, you have two people who put the same dollar amount into their retirement funds. The one who started twenty years later contributed the same amount, but ended up with less than half as much.

    As someone who cares about making my money work for me, this speaks volumes. It turns out that one of the smartest things you can do is simply to get time on your side. This is how you shortcut the hard work-by taking advantage of the power of compounding interest and the fact that you will only have an increasing number of financial obligations pulling at your purse strings as the years go by. So, this is not something you can keep putting off. This is something to tackle today. The time is now.

    * Note: This is illustrative and is not reflective of guaranteed profits over time. Actual results may fluctuate based on market conditions.

    Excuse 2: I’m young. There’s plenty of time to save for retirement later.

  • Excuse 3: When I get married someday, I won’t have to worry about money.

  • Excuse 4: What about Social Security? I’ll just live off that when I retire.

  • I hear you. But saving for retirement versus enjoying life now is not an either/or proposition. You can do both. Also, let me put it this way: Yes, you deserve to enjoy

    your money now, but you also deserve not to count pennies when you’re old.

    Excuse 5: I deserve to have fun with my money today-I work hard for it.

  • Excuse 6: An inheritance is coming my way someday.

  • Yes, the market is unreliable from year to year, and yes, the value of your investments will dip in a down market. But downswings don’t last forever, and historically, over long periods of time, the market has shown solid returns. While past performance doesn’t reveal future returns, the SP 500, for example, has averaged 9.28% annual returns over the last 25 years.

    Alternatively, let’s say you leave your money under your mattress or even in a savings account bearing 1% interest: You’re going to lose the purchasing power of those dollars due to inflation (which is estimated at 3%). Yes, with the market, you’re opening yourself up to some risk — but with risk comes reward.

    Excuse 7: The market is down, so why bother to invest in a retirement account?

  • Excuse 8: I’ll start saving when the market improves.

  • Excuse 9: I’ll be able to use the equity in my home to retire.

  • Yes, college is a big expense, and you should definitely save for it-that is, once your own retirement needs are taken care of. If you’re a parent, it’s a natural instinct to put your children’s futures before your own. But think about it this way: If you don’t save the full amount for your children’s college education, you can always fall back on financial aid, grants, scholarships and student loans to help pay your children’s way. When it comes to your retirement, however, there are no loans. Let me repeat: There are no loans. All you’ll have to live on is what you’ve saved. For that reason, saving for retirement should be your top financial priority-always. I get that you don’t want to saddle your kids or future kids with loans- what parent would?

    But remember that if you pay for your children’s college and then cannot afford your retirement, you will end up burdening your children all the same. They will feel obligated to help you out-at a time when their own families need them financially.

    Excuse 10: I need to get my kids through college first, and then I can focus on my retirement.

  • You may love your work, and it may be the kind of work you can even imagine yourself doing well into your seventies or eighties. But while that’s easy to say now, what if you can’t find work at that point in your life, or what if you have health problems or family obligations that prevent you from working? While there is nothing wrong with hoping for a best-case scenario, it isn’t wise to plan around one. Sock away some money now so you’re ready for whatever may come your way. The last thing I ever want you to deal with is a health issue and money concerns at the same time.

    Reprinted from the book “Financially Fearless: The LearnVest Program for Taking Control of Your Money” by Alexa von Tobel, CFP®. Copyright 2013 by Alexa von Tobel. Published by Crown Business, an imprint of the Crown Publishing Group, a division of Random House LLC, a Penguin Random House Company.

    Excuse 11: I plan to keep working even during retirement.

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